Job Description

Payroll Specialist

Temp-to-Hire

Eagan, MN

$33-36/hr

*Fully onsite for the first 3+ months of training, potential for 1-2 remote days per week after

Kelly is seeking a Payroll Specialist to work with our client, a successful Eagan-based organization in the construction industry, on a temp-to-hire basis. This is an excellent opportunity to join a great team and a company with a strong 35-year history!

The Payroll Specialist will:

• Report to the CFO
• Utilize the payroll system to prepare and process accurate, timely payroll
• Verify employee timecards for accuracy
• Accurately follow all collective bargaining agreements, Hawaii Chapter 104 requirements, and all applicable federal, state, and local wage and hour laws
• Update system with new hires and ensure pay classifications and related information are accurate and up to date
• Coordinate with Human Resource to ensure accurate and appropriate utilization of paid time off
• Coordinate with Human Resource to accurately process employee deductions
• Submit payment to the bank to ensure accurate and timely payment to employees
• Maintain employee direct deposit information within the accounting system and bank
• File and remit payroll tax deposits to all applicable state and federal agencies
• Set up, prepare, and process child support orders and wage garnishments
• Be responsible for various journal entries, account reconciliations, and reporting tasks
• Prepare and process Certified Payroll Reports
• Prepare and submit monthly, quarterly, and annual payroll reports
• Ensure accurate preparation and timely distribution of employees’ W2 forms
• Prepare monthly union reconciliation and Union Reports
• Ensure union renewal is processed timely and accurately
• Monitor and maintain the Department of Labor & Industrial Relations Wage Rate Schedule throughout the year, and update any changes needed in the payroll system
• Manage all Union, Prevailing Wage, and Certified Payroll audits
• Research payroll tax notices and resolve discrepancies
• Answers employees’ and managements’ questions regarding payroll
• Coordinate with the payroll system vendor and CFO to maintain the infrastructure of the payroll system
• Maintain up-to-date knowledge of payroll system features and enhancements

Qualifications:

• 3+ years of direct payroll experience, preferably in a construction, unionized environment
• Experience in a multi-location company
• Extremely detail orientated with a commitment to produce accurate information
• Significant knowledge of payroll administration, including state and federal regulations
• Knowledge of union and prevailing wage rules and reporting
• Strong ethical values and the ability to maintain strict confidentiality
• Excellent communication skills: both speaking and writing to compose clear explanations and messages
• Ability to analyze data and solve problems using independent judgement
• Ability to multi-task and meet constantly changing deadlines
• Excellent customer service skills
• Intermediate knowledge of Microsoft Outlook, Word, Excel, and PowerPoint

This is an urgent need! If qualified and interested, please apply to this posting ASAP or directly send your resume to ***email_hidden***.

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